UCI Forward

UCI Forward is our commitment to the well-being of our community as we ramp up campus operations. Working together, each of us doing our part, we can move UCI Forward.


Resources for Faculty and Research

Resources for Faculty and Research

The following information provides guidance on instruction, remote teaching, research, leave options and preparing for a return to campus.

Browse our FAQs to get answers to your questions about campus operations and COVID-19.

Resources for Faculty and Research

Instruction

UCI is planning for return to in-person operations this fall. Administration and Senate leadership are united that the default mode of instruction and research be in-person. This means that as an in-person institution, the University will conduct its regular business, including teaching and research, with faculty, staff, and students physically present, with flexibility in the fall due to space limitations or public health guidelines. Fall 2021 is a transition period when campuses are re-opening and flexible work arrangements may still be needed.

Teaching Resources

The Division of Teaching Excellence & Innovation and the Office of Information Technology have information for instructors who are returning to classroom this fall. The Teach Anywhere website provides  information about in-person instruction guidelines, policies, logistics and student tech support, including how to handle classroom situations.

Here are some of the most critical resources for instructors:

View additional instructor expectations such as compliance of campus policies and guidelines, planning for absences and engaging with students. 

UCI Teach Anywhere

Additional Resources

Flexible Work Arrangements COVID-19 FAQs for Academics

Transition to Post-Pandemic Teaching

Online Learning Research Center

Keep Teaching

UCI Zoom Help Center Zoom Backgrounds

Resources for Faculty and Research

The Division of Teaching Excellence & Innovation and the Office of Information Technology has developed an instruction FAQ that is available on the Teach Anywhere website. In addition to the instruction FAQ, the Office of Academic Personnel has also created a FAQ the features information on the academic review process, flexible work arrangements and leaves. 

Resources for Faculty and Research

Are instructors required to wear a face covering while teaching, if face coverings are required by campus?

Currently, face coverings are mandated, and campus is distributing face coverings including clear ones for those who teach students who read lips. Therefore, faculty are required to use them while teaching. Many classrooms have microphones available and additional microphones will be available for instructors to check out (see next question). Microphones are being tested with multiple types of face coverings to confirm compatibility and identify any limitations.

What resources are available to support students that have exceptions to attend classes remotely?

There are two reasons students may require exceptions to attend class remotely: (1) formal accommodation approved by DSC and (2) centrally approved exceptions for COVID hardships. Learn more about this process. From the instructor perspective, the most likely requirement will be either record or live-streamed lectures and possible remote exams. As with any accommodation for exams, the campus will help coordinate any remote exam needs. There is also support available for recording lectures. If there are other aspects of the course that require central support, please reach out to dtei@uci.eduLearn more about supporting remote students with approved exceptions.

How will I know if the students in my course are not vaccinated?

Instructors will generally not be able to confirm that all of their students are vaccinated. Some students will be studying on campus with an approved exception or deferral from the requirement to be vaccinated. Instructors are not responsible for enforcing the vaccination policy.

Student Affairs is responsible for enforcing student compliance with the COVID-19 Vaccine Policy. Students who do not comply with UC vaccination requirements, including the COVID-19 vaccine mandate, may be subject to disciplinary action or loss of campus privileges, including but not limited to loss of WiFi privileges, restriction from campus resources, restriction of access to campus, and an academic registration hold restricting students from registering for classes. Disciplinary action can include probation, suspension, or dismissal from the university.

Instructors will not be obligated to provide remote learning options for these students, even if that results in the students failing their courses.

The COVID-19 Vaccination Policy is one strategy to reduce the risk of transmission of the virus that causes COVID-19. The campus has adopted a number of additional public health measures including indoor face covering requirement regardless of vaccination status, asymptomatic COVID-19 testing of those not fully vaccinated, daily symptom checking for all regardless of vaccination status, contact tracing, and isolation and quarantine support for students. While it is not possible to make the campus a “bubble” in which everyone is vaccinated, these layers of public health protection, developed consistent with current public health, UC Office of the President, and CalOSHA guidance and regulations allow us to return to in person instruction and to reduce the costs of isolating individuals.

What can I do to encourage students to wear face coverings in class, if mandated by the campus?

When face coverings are required campus-wide, you may want to start your classes with a reminder about the latest guidance. It could be a verbal reminder and/or a note on the whiteboard or a slide at the beginning of your presentation. You may also want to add to your syllabus that “students must adhere to the current campus directives related to COVID-19 and refusal to do so may result in the student being asked to leave.”

What if a student isn’t wearing a face covering in class when face coverings are required by the campus?

Students have generally been compliant with campus requirements. In many cases, if a student isn’t wearing a face covering it is simply because they forgot to put one on. For students who forget their face covering at home, you may want to have extras on hand. Instructors are welcome to pick up a free box of disposable surgical masks for your classroom or office hours by emailing Environmental Health and Safety at safety@uci.edu and arrange for a pickup of these masks. Backup reusable cloth face coverings are also available at various places around campus.

What if a student refuses to wear a campus-required face covering in class?

Students must adhere to any face covering requirements in effect in the same way that they must conform to elements of the Code of Student Conduct or other campus policies. If a student shows up to class or office hours without a face covering while campus guidance requires them, you may remind the student of the requirement and ask them to put on their face covering. If the student refuses to put one on, you may ask the student to leave, just as you would ask a student who is being disruptive to either cease their disruptive behavior or leave. If you cannot control the situation yourself, you may end class early for the well-being of all. Please report incidents to the Office of Academic Integrity and Student Conduct (OAISC). OAISC will need the students’ name, SID and other relevant information submitted via the online report form.

If a student has a disability accommodation to attend class without a mask, you would be notified in advance by the Disability Services Center. You should know that this is an unlikely scenario since other options would be considered such as remote instruction. For any questions regarding disability accommodations, please contact the Disability Services Center.

You should not call UCIPD to report failure to wear a face covering. UCIPD is not charged with enforcement of face covering requirements and failure to wear a face covering is not a police emergency.

Will I be directed to conduct my class remotely if a student in my class tests positive for COVID-19?

Most likely not, based upon current public health guidance. Vaccinated individuals who are close contacts to positive COVID-19 cases are not recommended to quarantine unless they have symptoms. Classroom interactions are typically limited, and with such a high vaccination rate in our community, it is unlikely that the number of people required to quarantine would necessitate a class being conducted remotely during a quarantine period.

It is, of course, possible that other issues such as poor air quality or power outages could necessitate conducting class remotely.

Resources for Faculty and Research

Research Continuity

UCI is in Research Phase 4 as of June 22, 2021.  UCI’s research phases align with UCI Executive DirectivesCalifornia Department of Public Health guidance, and the recently-revised Cal/OSHA emergency temporary standard. Please see the Vice Chancellor’s June 21, 2021, message about UCI’s transition to Phase 4 research.  

Research Ramp-up

Resources for Faculty and Research

Testing, Screening and Reporting

Daily Symptom Check

As we carefully and systematically bring employees back to campus, it is important that everyone designated to work on-site take precautions to keep themselves and others well. State and county guidelines indicate that employees should assess themselves each morning before coming into an office where others will be present. To assist employees in this daily assessment, the UCI Working Well Daily Health Check-In application has been developed as part of the new Working Well™ program.

The check-in is available via email and mobile app. If an employee is unable to use either of these methods, he or she should call the UCI Employee Experience Center (EEC) each workday at 949-824-9918 to complete the assessment by phone with an EEC customer service representative. 

All employees returning to on-site work must be activated in the app the week before they are scheduled to return to campus. To make this happen, managers/supervisors should send a list with the names and UCInetIDs of all employees returning to on-site work to Stephen Whelan at swhelan2@uci.edu at least three business days before the return date. Please allow 72 hours for activation. Once an employee is activated, he or she will receive an email directly from the EEC explaining how to access the symptom check app.

Daily Symptom Check Application Instructions Working Well™ Program Overview

Testing

Regular, weekly asymptomatic testing is required for all unvaccinated students, faculty and staff.

A sampling of fully vaccinated students, faculty and staff will test asymptomatically weekly. Students, faculty and staff will be contacted directly if they are required to test in a particular week.

  • 25% per week of fully vaccinated undergraduate students living in on-campus housing
  • 5% of the remaining fully vaccinated students, faculty and staff

Asymptomatic testing is for students and employees who do not have symptoms. Students, faculty and staff may receive an asymptomatic test from the campus testing site by making an appointment on the Student Health Center portal or by dropping by the test site.

Faculty and staff who indicate symptoms on the Daily Symptom Check will be referred to the Center for Occupational and Environmental Health (COEH).

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COVID-19 testing is currently completed via a supervised self-administered nasal swab or saliva test that takes about 7-10 minutes, is cost-free to eligible groups on campus, and results are available within 24 - 48 hours. 

Asymptomatic Testing for Employees

Resources for Faculty and Research

COVID-19 Vaccine Policy

The UC Office of the President has issued its final policy regarding required COVID-19 vaccinations.

This policy requires all UCI students, staff and faculty to be fully vaccinated against COVID-19 before physically accessing the university’s locations and programs. Compliance is required no later than two weeks before faculty, staff and students are expected to be on campus for the fall term.

UC COVID-19 Vaccine Policy Employee FAQs Employee Record Upload

For information on COVID-19 vaccines, visit the CDC’s COVID-19 vaccines FAQ page and the state of California’s vaccine information page. Employee information such as how to get vaccinated, how to upload records is available on UCI's COVID-19 Vaccine page. 

UCI COVID-19 Vaccine Info

Flu Vaccine Requirement

To support the health and well-being of UC students, faculty and staff and our communities, the University of California, in consultation with UC Health leadership, has issued a systemwide Executive Order requiring all members of the UC community to receive an influenza immunization. 

The influenza vaccination will be required for the 2021-22 academic year.

Flu Vaccine Info

Resources for Faculty and Research

Health and Safety

Help reduce the spread of COVID-19 by getting the vaccine when it is available to you and the following preventative measures.

  • Reducing the spread of viruses starts with basic hygiene.
  • We are temporarily enhancing custodial services in certain areas and will adjust as part of the campus multi-layered approach to prevention.
  • Supplies including hand sanitizer, disinfectant spray, paper towels, disposable gloves, and washable face masks will be provided centrally to returning groups.

Preventative Measures Executive Directives

Face Coverings / Masks

  • All individuals on campus will be required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space.
  • UCI will provide voluntary-use respirators to unvaccinated or vaccinated employees. 
  • Unvaccinated individuals are recommended to wear a face covering when outdoors if 6 feet of physical distance between people cannot be maintained.

Executive Directive: Face Coverings Face Coverings and Voluntary Use Respirators (N95s)

If a student in a classroom or other learning space fails to wear a face covering per campus executive directive or follow other safety protocols without UCI approved authorization, the instructor (faculty or teaching assistant) will ask them to put on a mask. If they do not comply, they will immediately dismiss the student from the classroom or other learning space. The instructor has the responsibility to report anyone who is unauthorized and not following the campus face-covering executive directive to Office of Academic Integrity and Student Conduct (OAISC). Students do not need to report each other, and if the instructor has not removed a student not wearing a face covering, other students should assume that person has prior authorization. Note that individual instructors may adjust how quickly they progress through these steps based on the expectations they want to set in their classes.

If campus executive directives are updated and no longer require face coverings, you’re allowed to request that students wear a face covering in your classroom, but it is not okay to exclude, retaliate or penalize those who choose not to.

Maintaining the health and safety of our community is of the utmost priority. As such, this page provides guidelines on addressing non-compliance. 

Non-compliance Response Procedures

Required training

All employees are required to view a training video titled “Returning to Campus,” which explains what COVID-19 is, how it is transmitted, the steps we’re taking to reduce potential exposure, and how you can protect yourself and others. This training is required by Cal/OSHA and the California Department of Public Health. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. Additionally, completing the training is only one step of the process to being approved to return to on-site work. The training module is available through the UC Learning Center and can be searched by title using the Find a Course function.

Returning to Campus Training View Executive Directives