University of California, Irvine

Reporting COVID-19 Paid Leave in TRS

Section 1

March 18, 2020

The Time Reporting System (timesheet.uci.edu) was recently updated to allow employees to report paid leave hours related to COVID-19. The information below does not apply to employees who use other timekeeping systems like API or Kronos. 

Employees who use TRS can report COVID-19 paid leave in the same way they report their normal work hours and leave usage. When you’re in a timesheet, simply select the "Paid Leave (COVID19)" code from the "Add" drop-down menu for the appropriate day and enter in your leave hours as normal. The same code is used for both hourly and salary employees. Paid administrative leave may be used in hourly increments for non-exempt staff and 8-hour increments for exempt staff.

When can I use COVID-19 Paid Leave?

UCI Human Resources has provided guidance on when it is appropriate for employees to use COVID-19 paid leave. Employees are eligible to receive up to 128 hours paid administrative leave in order to cope with the impact of the COVID-19 pandemic. This paid administrative leave may only be used under the circumstances listed in the COVID-19: Emergency Leave Provision and must be pre-approved by the appropriate supervisor. 

If you have any questions, contact the Employee Experience Center.

*To view the most recent updates from UCI Accounting & Fiscal Services, visit their website.