Resources for Staff and Faculty
Important requirements and guidelines for employees returning to campus
We continue to be impressed with how the campus has adapted to remote work. A handful of units have reinstated limited on-site operations and several others have submitted applications to return to work on campus. Our Campus Recovery Implementation Team (CRIT) continues to work through the many issues related to reengaging campus operations. Before any unit returns, facilities management carries out a full assessment of the space to make sure that workplaces are thoroughly and frequently cleaned and sanitized, appropriate signage is in place, nationally recommended standards for ventilation and air quality are implemented, and other best practices are followed. Prioritizing the health and safety of our campus community remains a top priority.
While some units take these early steps to return, the default continues to be remote work. The following resources and information can help you adjust to a remote work and inform you of the latest guidance.
All employees are required to view a training video titled “Returning to Campus,” which explains what COVID-19 is, how it is transmitted, the steps we’re taking to reduce potential exposure, and how you can protect yourself and others. This training is required by Cal/OSHA and the California Department of Public Health. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. Additionally, completing the training is only one step of the process to being approved to return to on-site work. The training module is available through the UC Learning Center and can be searched by title using the Find a Course function.
Testing, Screening and Reporting
Daily symptom check-in app
As we carefully and systematically bring employees back to campus, it is important that everyone designated to work on-site take precautions to keep themselves and others well. State and county guidelines indicate that employees should assess themselves each morning before coming into an office where others will be present. To assist employees in this daily assessment, the UCI Working Well Daily Health Check-In application has been developed as part of the new Working Well™ program.
The check-in is available via email and mobile app. If an employee is unable to use either of these methods, he or she should call the UCI Employee Experience Center (EEC) each workday at 949-824-9918 to complete the assessment by phone with an EEC customer service representative.
All employees returning to on-site work must be activated in the app the week before they are scheduled to return to campus. To make this happen, managers/supervisors should send a list with the names and UCInetIDs of all employees returning to on-site work to Stephen Whelan at email@example.com at least three business days before the return date. Please allow 72 hours for activation. Once an employee is activated, he or she will receive an email directly from the EEC explaining how to access the symptom check app.
Asymptomatic testing is for staff and faculty who do not have symptoms. If you have COVID-19 symptoms, employees working on-site should contact the Occupational and Environmental Health (COEH).
For those working remotely, testing is readily available in the community. View COVID-19 testing locations here.
COVID-19 testing is currently completed via a supervised self-administered nasal swab test, is cost-free to eligible groups on campus, and results are available within 24 - 72 hours.
Currently, two vaccines — Pfizer and Moderna — have been approved for use by the U.S. Food and Drug Administration, and vaccinations have begun in the U.S. For more information on these vaccines and the vaccine-distribution process, visit the CDC’s COVID-19 vaccines FAQ page and the state of California’s vaccine information page. Additional details can be found on here and UCI Health’s vaccine FAQ.
Reporting COVID-19 Leave
The Time Reporting System was recently updated to allow employees to report paid leave hours related to COVID-19.
Employees who use TRS can report COVID-19 paid leave in the same way they report their normal work hours and leave usage. When you’re in a timesheet, simply select the "Paid Leave (COVID19)" code from the "Add" drop-down menu for the appropriate day and enter in your leave hours as normal. The same code is used for both hourly and salary employees. Paid administrative leave may be used in hourly increments for non-exempt staff and 8-hour increments for exempt staff. For changes to the Benefit Programs for COVID-19 Pandemic Relief, please review the message from Ramona Agrela, Associate Chancellor and Chief Human Resources Executive. and HR's COVID-19 Employee Leave Information page.
For more details, refer to the UCI Accounting & Fiscal Services website.
Health and safety
Reducing the spread of viruses starts with basic hygiene. Take responsibility to wear a face covering, maintain physical distance and sanitize your workspace routinely.
The return to campus decisions are being made with an abundance of thought and planning. Your health and safety are at the forefront of this process and we remain committed to high-quality instruction, research, health care and public service. We also acknowledge that changes may occur rapidly in the pandemic environment. So, we may adjust our plans if new therapies, techniques and technologies become available, or if stricter limitations are required.
If you have any questions about returning to campus, please contact CRIT at CRIT@uci.edu.