UCI Forward

UCI Forward is our commitment to the well-being of our community as we ramp up campus operations. Working together, each of us doing our part, we can move UCI Forward.


Resources for Staff

Important requirements and guidelines for employees returning to campus

Widespread vaccination is key to an engaging academic year. All staff and faculty are required to be fully vaccinated against COVID-19 before physically accessing the university’s locations and programs. 

Browse our FAQs to get answers to your questions about campus operations and COVID-19.

COVID-19 Vaccine Policy

In addition to getting vaccinated, a booster is an effective strategy for reducing the severity of COVID-19 — and is required by UC’s vaccination policy (PDF).

This policy requires all students, staff and faculty to be fully vaccinated against COVID-19 before physically accessing the university’s locations and programs. Compliance is required no later than two weeks before faculty, staff and students are expected to be on campus.

Employee FAQs Employee Record Upload

UC COVID-19 Vaccination Policy

Information such as how to get vaccinated, how to request a medical exemption, and how to upload records is available on the vaccinations and boosters page.

UCI COVID-19 Vaccine Info

Flu Vaccine Requirement

The University of California requires all students, staff and faculty to get vaccinated against influenza or submit a declination form.

Executive Order on Flu Vaccination FAQ for Employees

Testing, Screening and Reporting

Daily Symptom Check

As we carefully and systematically bring employees back to campus, it is important that everyone designated to work on-site take precautions to keep themselves and others well. State and county guidelines indicate that employees should assess themselves each morning before coming into an office where others will be present. To assist employees in this daily assessment, the UCI Working Well Daily Health Check-In application has been developed as part of the new Working Well™ program.

The check-in is available via email and mobile app. If an employee is unable to use either of these methods, he or she should call the UCI Employee Experience Center (EEC) each workday at 949-824-9918 to complete the assessment by phone with an EEC customer service representative. 

All employees returning to on-site work must be activated in the app the week before they are scheduled to return to campus. To make this happen, managers/supervisors should send a list with the names and UCInetIDs of all employees returning to on-site work to Stephen Whelan at swhelan2@uci.edu at least three business days before the return date. Please allow 72 hours for activation. Once an employee is activated, he or she will receive an email directly from the EEC explaining how to access the symptom check app.

Daily Symptom Check Application Instructions Working Well™ Program Overview

Testing

Regular, weekly testing is required for all unvaccinated students, faculty and staff.

A sampling of fully vaccinated students, faculty and staff will also test weekly. Students, faculty and staff will be contacted directly if they are required to test in a particular week.

Students, faculty and staff may schedule a test from the campus testing site by making an appointment on the Student Health Center portal.

Individuals who indicate symptoms on the Daily Symptom Check should follow the guidance on how to isolate or quarantine.

COVID-19 testing is currently completed via a supervised self-administered nasal swab or saliva test that takes about 7-10 minutes, is cost-free to eligible groups on campus, and results are available within 24 - 48 hours. 

Testing

Face Coverings / Masks

  • All individuals on campus will be required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space.
  • UCI will provide voluntary-use respirators to unvaccinated or vaccinated employees. 
  • Unvaccinated individuals are recommended to wear a face covering when outdoors if six (6) feet of physical distance between people cannot be maintained.

Maintaining the health and safety of our community is of the utmost priority. This page provides guidelines on addressing non-compliance. 

Executive Directive: Face Coverings Face Coverings and Voluntary Use Respirators (N95s)

Required training

All employees are required to view a training video titled “Returning to Campus,” which explains what COVID-19 is, how it is transmitted, the steps we’re taking to reduce potential exposure, and how you can protect yourself and others. This training is required by Cal/OSHA and the California Department of Public Health. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. Additionally, completing the training is only one step of the process to being approved to return to on-site work. The training module is available through the UC Learning Center and can be searched by title using the Find a Course function.

Returning to Campus Training View Executive Directives

Remote work resources

Resources for the return to working on campus and the hybrid work environment.

HR: Future of Work TechpPrep: Keep Working Zoom Help Center UCI Worklife & Wellness

Reporting COVID-19 Leave

The Time Reporting System was recently updated to allow employees to report paid leave hours related to COVID-19.

Employees who use TRS can report COVID-19 paid leave in the same way they report their normal work hours and leave usage. When you’re in a timesheet, simply select the "Paid Leave (COVID19)" code from the "Add" drop-down menu for the appropriate day and enter in your leave hours as normal. The same code is used for both hourly and salary employees. Paid administrative leave may be used in hourly increments for non-exempt staff and 8-hour increments for exempt staff. For changes to the Benefit Programs for COVID-19 Pandemic Relief, please review the message from Ramona Agrela, Associate Chancellor and Chief Human Resources Executive. and HR's COVID-19 Employee Leave Information page.

For more details, refer to the UCI Accounting & Fiscal Services website.

More resources

COVID-19 Information for Staff

Employee Experience Center

Employee Assistance Program

COVID-19 leave and pay status information

Reporting a COVID-19 case

Non-compliance response procedures

Campus Mental Health Counseling Services

ComPsych Coronavirus Resources

If you have any questions about returning to campus, contact CRIT at CRIT@uci.edu.