UCI Forward

UCI Forward is our commitment to the well-being of our community as we ramp up campus operations. Working together, each of us doing our part, we can move UCI Forward.


Resources for Staff and Faculty

Important requirements and guidelines for employees returning to campus

We continue to be impressed with how the campus has adapted to remote work. A handful of units have reinstated limited on-site operations and several others have submitted applications to return to work on campus. Our Campus Recovery Implementation Team (CRIT) continues to work through the many issues related to reengaging campus operations. Before any unit returns, facilities management carries out a full assessment of the space to make sure that workplaces are thoroughly and frequently cleaned and sanitized, appropriate signage is in place, nationally recommended standards for ventilation and air quality are implemented, and other best practices are followed. Prioritizing the health and safety of our campus community remains a top priority.

While some units take these early steps to return, the default continues to be remote work. The following resources and information can help you adjust to a remote work and inform you of the latest guidance.  

 

Required training

All employees are required to view a training video titled “Returning to Campus,” which explains what COVID-19 is, how it is transmitted, the steps we’re taking to reduce potential exposure, and how you can protect yourself and others. This training is required by Cal/OSHA and the California Department of Public Health. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. Additionally, completing the training is only one step of the process to being approved to return to on-site work. The training module is available through the UC Learning Center and can be searched by title using the Find a Course function.

Returning to Campus Training View Executive Directives

Daily symptom check-in app

As we carefully and systematically bring employees back to campus, it is important that everyone designated to work on-site take precautions to keep themselves and others well. State and county guidelines indicate that employees should assess themselves each morning before coming into an office where others will be present. To assist employees in this daily assessment, the UCI Working Well Daily Health Check-In application has been developed as part of the new Working Well™ program.

The check-in is available via email and mobile app. If an employee is unable to use either of these methods, he or she should call the UCI Employee Experience Center (EEC) each workday at 949-824-9918 to complete the assessment by phone with an EEC customer service representative. 

All employees returning to on-site work must be activated in the app the week before they are scheduled to return to campus. To make this happen, managers/supervisors should send a list with the names and UCInetIDs of all employees returning to on-site work to Stephen Whelan at swhelan2@uci.edu at least three business days before the return date. Please allow 72 hours for activation. Once an employee is activated, he or she will receive an email directly from the EEC explaining how to access the symptom check app.

Daily Symptom Check Application Instructions Working Well™ Program Overview

Human resources

COVID-19 Information for Staff

Employee Experience Center

Employee Assistance Program

COVID-19 leave and pay status information

Reporting COVID-19 Leave

The Time Reporting System was recently updated to allow employees to report paid leave hours related to COVID-19.

Employees who use TRS can report COVID-19 paid leave in the same way they report their normal work hours and leave usage. When you’re in a timesheet, simply select the "Paid Leave (COVID19)" code from the "Add" drop-down menu for the appropriate day and enter in your leave hours as normal. The same code is used for both hourly and salary employees. Paid administrative leave may be used in hourly increments for non-exempt staff and 8-hour increments for exempt staff. For changes to the Benefit Programs for COVID-19 Pandemic Relief, please review the message from Ramona Agrela, Associate Chancellor and Chief Human Resources Executive. and HR's COVID-19 Employee Leave Information page.

For more details, refer to the UCI Accounting & Fiscal Services website.

Reporting a COVID-19 case

Non-compliance response procedures

Health and safety

Reducing the spread of viruses starts with basic hygiene. Take responsibility to wear a face covering, maintain physical distance and sanitize your workspace routinely.

Preventative Measures

Executive Directives

Daily Symptom Check

Campus mental health counseling services

UCI Worklife & Wellness

CovidMentalHealthSupport.org

ComPsych Coronavirus Resources

Flu vaccination

The return to campus decisions are being made with an abundance of thought and planning. Your health and safety are at the forefront of this process and we remain committed to high-quality instruction, research, health care and public service. We also acknowledge that changes may occur rapidly in the pandemic environment. So, we may adjust our plans if new therapies, techniques and technologies become available, or if stricter limitations are required.

If you have any questions about returning to campus, please contact CRIT at CRIT@uci.edu.

If you are a department head and are looking for information on how to safely return your unit to campus, please visit our Returning to campus: units page.