UCI Forward

UCI Forward is our commitment to the well-being of our community as we ramp up campus operations. Working together, each of us doing our part, we can move UCI Forward.


Resources for Staff

Important requirements and guidelines for employees returning to campus

Widespread vaccination is key to an engaging academic year. All staff and faculty are required to be fully vaccinated against COVID-19 before physically accessing the university’s locations and programs. The deadline to submit their vaccination information to the university is September 6.

The following resources and information are available to help staff and faculty prepare for a return to campus this fall.

Browse our FAQs to get answers to your questions about campus operations and COVID-19.

COVID-19 Vaccine Policy

The UC Office of the President has issued its final policy regarding required COVID-19 vaccinations.

This policy requires all UCI students, staff and faculty to be fully vaccinated against COVID-19 before physically accessing the university’s locations and programs. Compliance is required no later than two weeks before faculty, staff and students are expected to be on campus for the fall term.

UC COVID-19 Vaccine Policy Employee FAQs Employee Record Upload

For information on COVID-19 vaccines, visit the CDC’s COVID-19 vaccines FAQ page and the state of California’s vaccine information page. Employee information such as how to get vaccinated, how to upload records is available on UCI's COVID-19 Vaccine page. 

UCI COVID-19 Vaccine Info

Flu Vaccine Requirement

To support the health and well-being of UC students, faculty and staff and our communities, the University of California, in consultation with UC Health leadership, has issued a systemwide Executive Order requiring all members of the UC community to receive an influenza immunization. 

The influenza vaccination will be required for the 2021-22 academic year.

Flu Vaccine Info

Testing, Screening and Reporting

Daily Symptom Check

As we carefully and systematically bring employees back to campus, it is important that everyone designated to work on-site take precautions to keep themselves and others well. State and county guidelines indicate that employees should assess themselves each morning before coming into an office where others will be present. To assist employees in this daily assessment, the UCI Working Well Daily Health Check-In application has been developed as part of the new Working Well™ program.

The check-in is available via email and mobile app. If an employee is unable to use either of these methods, he or she should call the UCI Employee Experience Center (EEC) each workday at 949-824-9918 to complete the assessment by phone with an EEC customer service representative. 

All employees returning to on-site work must be activated in the app the week before they are scheduled to return to campus. To make this happen, managers/supervisors should send a list with the names and UCInetIDs of all employees returning to on-site work to Stephen Whelan at swhelan2@uci.edu at least three business days before the return date. Please allow 72 hours for activation. Once an employee is activated, he or she will receive an email directly from the EEC explaining how to access the symptom check app.

Daily Symptom Check Application Instructions Working Well™ Program Overview

Testing

Regular, weekly asymptomatic testing is required for all unvaccinated students, faculty and staff.

A sampling of fully vaccinated students, faculty and staff will test asymptomatically weekly. Students, faculty and staff will be contacted directly if they are required to test in a particular week.

  • 25% per week of fully vaccinated undergraduate students living in on-campus housing
  • 5% of the remaining fully vaccinated students, faculty and staff

Asymptomatic testing is for students and employees who do not have symptoms. Students, faculty and staff may receive an asymptomatic test from the campus testing site by making an appointment on the Student Health Center portal or by dropping by the test site.

Faculty and staff who indicate symptoms on the Daily Symptom Check will be referred to the Center for Occupational and Environmental Health (COEH).

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COVID-19 testing is currently completed via a supervised self-administered nasal swab or saliva test that takes about 7-10 minutes, is cost-free to eligible groups on campus, and results are available within 24 - 48 hours. 

Asymptomatic Testing for Employees

Health and Safety

Help reduce the spread of COVID-19 by getting the vaccine when it is available to you and the following preventative measures.

  • Reducing the spread of viruses starts with basic hygiene.
  • We are temporarily enhancing custodial services in certain areas and will adjust as part of the campus multi-layered approach to prevention.
  • Supplies including hand sanitizer, disinfectant spray, paper towels, disposable gloves, and washable face masks will be provided centrally to returning groups.

Preventative Measures Executive Directives

Face Coverings / Masks

  • All individuals on campus will be required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space.
  • UCI will provide voluntary-use respirators to unvaccinated or vaccinated employees. 
  • Unvaccinated individuals are recommended to wear a face covering when outdoors if 6 feet of physical distance between people cannot be maintained.

Executive Directive: Face Coverings Face Coverings and Voluntary Use Respirators (N95s)

Maintaining the health and safety of our community is of the utmost priority. As such, this page provides guidelines on addressing non-compliance. 

Non-compliance Response Procedures

Required training

All employees are required to view a training video titled “Returning to Campus,” which explains what COVID-19 is, how it is transmitted, the steps we’re taking to reduce potential exposure, and how you can protect yourself and others. This training is required by Cal/OSHA and the California Department of Public Health. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. Additionally, completing the training is only one step of the process to being approved to return to on-site work. The training module is available through the UC Learning Center and can be searched by title using the Find a Course function.

Returning to Campus Training View Executive Directives

Remote work resources

Resources for the return to working on campus and the hybrid work environment.

Health and safety

In alignment with the California Department of Public Health's recommendations on masking and face coverings, UCI has re-implemented a universal masking policy. All individuals on campus or at UCI health facilities will be required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space. In addition to universal masking, staff and faculty are required to comply with the chancellor's executive directives and reduce the spread by following preventative measures.

Reporting COVID-19 Leave

The Time Reporting System was recently updated to allow employees to report paid leave hours related to COVID-19.

Employees who use TRS can report COVID-19 paid leave in the same way they report their normal work hours and leave usage. When you’re in a timesheet, simply select the "Paid Leave (COVID19)" code from the "Add" drop-down menu for the appropriate day and enter in your leave hours as normal. The same code is used for both hourly and salary employees. Paid administrative leave may be used in hourly increments for non-exempt staff and 8-hour increments for exempt staff. For changes to the Benefit Programs for COVID-19 Pandemic Relief, please review the message from Ramona Agrela, Associate Chancellor and Chief Human Resources Executive. and HR's COVID-19 Employee Leave Information page.

For more details, refer to the UCI Accounting & Fiscal Services website.

More resources

COVID-19 Information for Staff

Employee Experience Center

Employee Assistance Program

COVID-19 leave and pay status information

Reporting a COVID-19 case

Non-compliance response procedures

Campus Mental Health Counseling Services

ComPsych Coronavirus Resources

The return to campus decisions are being made with an abundance of thought and planning. Your health and safety are at the forefront of this process and we remain committed to high-quality instruction, research, health care and public service. We also acknowledge that changes may occur rapidly in the pandemic environment. So, we may adjust our plans if new therapies, techniques and technologies become available, or if stricter limitations are required.

If you have any questions about returning to campus, please contact CRIT at CRIT@uci.edu.

If you are a department head and are looking for information on how to safely return your unit to campus, please visit our Returning to campus: units page.